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Additional resources for Access 2007 VBA Bible: For Data-Centric Microsoft Office Applications
29. Repeat for the other axis label. 29 Naming the vertical axis of a PivotChart. 30. 30 Making the PivotChart’s Legend visible. 31. 31 A completed PivotChart. Access 2007 reports have some interactivity, and PivotTables and PivotCharts have almost unlimited interactivity, but both have a serious limitation: the interactivity is available only when you are working in the Access database; when you send an Access report, PivotTable, or PivotChart to someone else who doesn’t have Access, say as a PDF file, the recipient gets a read-only image of the report, PivotTable, or PivotChart, with no interactivity.
However, compared with Word, Access reports using Rich Text–enabled Memo fields have one significant limitation. In Word, you can place merge fields or DocProperty fields within a block of text, so that merged data or data stored in document properties will print at a certain point in the text, with the surrounding text wrapping as needed, depending on the length of the text in the fields. This is not possible with a Memo field on an Access report, so if you need to embed merge fields or DocProperty fields within the letter body text, you still need to create Word documents.
If you need to produce fully formatted Word documents, with headers, footers, and sections with different margins, or if you need to place Access data at various points within blocks of text, it’s best to prepare one or more Word templates in advance, formatting them as needed. Then you can create new documents from the templates and fill them with Access data as needed, using either bookmarks or (my preferred method) Word document properties. The first step is to create the Word templates, with headers, footers, logo, and different fonts as needed.